The Administrator should be … Reporting to management and performing secretarial duties. Administrative Secretary Job Description The primary function of an Administrative Secretary is to ensure that the administrative operations of the office they work in run smoothly. It is the role responsible for helping the management and administration with tasks and clerical duties to increase the efficiency of the office workflow. Unlike other Secretaries, Administrative Secretaries are responsible for a variety of administrative aspects in addition to standard secretarial duties. We make the hiring process one step easier by giving you a template to simply post to our site. Secretary to Chief Executive Officer provides administrative support in a variety of functions to the Chief Executive Officer that are focused on increasing the efficiency of the executive. Observing best business practices and etiquette. You may also be required to manage office supplies. The following are examples of types of secretaries and administrative assistants: Executive secretaries and executive administrative assistants provide high-level administrative support for an … We compiled this list of resources to help you continue exploring your career as an Administrative Secretary. It also includes tasks like answering phone calls, taking messages and maintaining databases. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities. Salary estimates are based on 4,355 salaries submitted anonymously to Glassdoor by Administrative Secretary employees. Job Description. Administrative Secretaries in New York, Connecticut and the District of Columbia enjoy the highest median annual salary in the United States, earning $69,940, $68,400 and $66,080 per year respectively. Administrative Secretary Jobs An administrative secretary supports an organization, office, or department by efficiently handling clerical and logistical tasks. Administrative Secretaries perform day-to-day administrative and secretarial duties in office environments. ). They also create reports, spreadsheets and presentati… They are in charge of transferring callers to the appropriate member of staff, as well as ensuring that only relevant calls go through. In addition to these general skills and personality traits, employers are seeking Administrative Secretaries with the following skills and qualifications. To be successful as a Secretary, you must be able to multitask. Secretaries and administrative assistants perform routine clerical and administrative duties. Administrative Secretaries perform day-to-day administrative and secretarial duties in office environments. Their responsibilities include reporting to management, drafting documents and entering data, and scheduling appointments. Writing a Job Description Best Practices. Filing documents, as well as entering data and maintaining databases. They may work at government or educational institutions, or in corporate, legal, or medical departments. Because of this, Administrative Secretaries are responsible for ensuring that each document they receive is properly processed and filed. When entering data, whether it’s financial or personnel-related, Administrative Secretaries must be quick, discreet and accurate. Standard office equipment – From faxes and scanners to printers and copiers, it’s essential that Administrative Secretaries are comfortable using standard office equipment. According to the Bureau of Labor Statistics, Executive Secretaries and Executive Administrative Assistants (which includes Administrative Secretaries) make a median annual salary of $55,860. Responsible for confidential and time sensitive material. Microsoft Outlook) 5. photocopy and print various documents, sometimes on behalf of other colleagues 6. organise and store paperwork, documents and computer-based information 7. create and maintain filing and other office systems 8. keep diaries and arrange appointments 9. schedule and atten… The Secretary is responsible for answering phone calls, responding to emails and scheduling meetings. Common duties usually described in Secretary example resumes are handling correspondence, taking phone calls, greeting guests, writing reports, doing paperwork, and updating records. Perform a wide variety of varied, complex, sensitive, highly responsible, and confidential office. 1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their... 2) Open, sort, and distribute incoming correspondence, including faxes and email. Advanced proficiency in managing documents, spreadsheets, and databases. https://www.thebalancecareers.com/administrative-job-titles-2061489 This can include word processing, typing, editing or formatting documents in an organized fashion. Excellent written and verbal communication skills. Secretary is an entry-level job. The national average salary for a Administrative Secretary is $29,525 in United States. Secretary Job Description The secretary job description provides a list of the key tasks, duties and responsibilities associated with the secretarial job. Arranging and scheduling appointments, meetings, and events. Exceptional filing, recordkeeping, and organizational skills. The secretary role will vary depending on the sector, the size of the employer and the level of the job. Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Secretaries are responsible for performing clerical and administrative duties inside an organization. Administrative Assistant Office Professionals (All Levels) – With over 180,000 members, this LinkedIn group is a great place to connect with other administrative professionals. Standard telecommunications equipment – Due to the communicative and collaborative nature of their work, Administrative Secretaries must be able to operate standard telecommunications equipment, including telephones, intercoms and email. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration. In order to ensure that the office in which they work runs smoothly and efficiently, Administrative Secretaries perform a wide array of tasks. Formal qualification in office administration, secretarial work, or related training. A typical day in the life of an administrative secretary might include: • Answering telephone lines, connecting callers with appropriate personnel, and taking messages as necessary From patient records to budget sheets, Administrative Secretaries will often find themselves in charge of a variety of important documents. Read on to learn more about the training and career opportunities in this field. Secretaries work in a variety of industries where they complete administrative and clerical tasks. Crowdstrike currently lists an Administrative Assistant opening under the “Administration” job family, but if you read the description, this position “supports multiple VPs and helps with the day-to-day operations of the company.” You can see that Admin is most often combined with Operations (another nebulous but critical department! The Association of Executive and Administrative Professionals – From discussion forums to job boards to newsletters, this professional association offers its members an array of benefits. Filter by location to see Administrative Secretary salaries in your area. Administrative Secretary Interview Questions, Administrative Assistant Interview Questions, Administrative Officer Interview Questions. This can involve taking inventory, keeping records of supplies purchased and purchasing new supplies. Reception. Administrative Secretary Job Description Template. Recent versions of Microsoft Office software suites – Because they will need to create, analyze and file various types of spreadsheets and reports, Administrative Secretaries need to know how to use the programs included in Microsoft Office software suites, particularly Excel and Word. Our company is looking for a Administrative Secretary to join our team. Proficiency in appointments scheduling and call forwarding systems. Completely free trial, no credit card required. Directing internal and external calls, emails, and faxes to designated departments. Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors. Successfully Administrative Secretaries are energetic, detail-oriented individuals who are just as adept at interpersonal interactions as they are at processing and analyzing data. Job brief We are looking for a responsible Administrator to organize our company’s day-to-day operations. department with only occasional instruction or assistance; relieve department head of administrative work. Since their work tends to involve the handling of confidential or sensitive information, Administrative Secretaries often work in medical, legal, governmental or educational fields. © 2020 Job Hero Limited. To relieve their manager or department head of administrative responsibilities, Administrative Secretaries will frequently serve as a liaison between customers and the company. The duties of a secretary or administrative assistant vary by industry and employer, but some tasks are common to many work settings. Ability to liaise internally and externally on administrative matters. Your role as an administrative secretary can involve working with managers, executives, and other personnel in a business or organizational office setting. Using this administration secretary hospital job description sample as a template, you will surely be able to find the right person to join your organization. Clerical Secretary Job Description Clerical secretaries perform many administrative tasks in an office setting. Administrative software – In today’s office environments, administrative software plays a major role in keeping things running smoothly. Specific job duties vary by experience, job title, and specialty. We analyzed multiple online job postings to identify the following key duties and responsibilities. Secretary Job Description Template We are looking for an organized Secretary to perform administrative tasks as well as welcome guests and clients to the office. They may respond to routine inquires and correspondence and send email, faxes and mail. Receptionist And Administrative Assistant. Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills. My Perfect Cover Letter is your solution and takes the hassle out of cover letter writing. How to write a Secretary job description. administrative, secretarial, advanced clerical, and programmatic support functions in support of assigned. They answer phones and direct calls to the proper party or take a message. JOB DESCRIPTION JOB TITLE: PUBLIC WORKS ADMINISTRATIVE SECRETARY UNION:114 SG:9 CLASS TITLE: Administrative Secretary CS:Y FLSA:Y DEPARTMENT: Public Works – Administration EEO4CODE:AS JOB SUMMARY: Performs a variety of secretarial and administrative duties to support the Public Works Department’s For this reason, Administrative Secretaries must be able to quickly learn how to operate several different types of software. Just like a normal Secretary, Administrative Secretaries must screen, answer and forward telephone calls, as well as other forms of correspondence. Make sure to add salary, requirements, benefits, perks, and steps to apply for the specific role at your company. Executive Secretary Magazine – This group is moderated by the folks behind the global publication Executive Secretary Magazine. Secretary responsibilities include: Answering phone calls and redirect them when necessary Managing the daily/weekly/monthly agenda and arrange new meetings and appointments Preparing and disseminating correspondence, memos and forms With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. They usually perform their tasks using mail services, telephone, e-mail accounts, fax machines, photocopiers, and internet sources. Among their duties they schedule meetings, manage projects, conduct researches, organize electronic files, etc. Outstanding Administrative Secretaries are highly organized in performing a wide array of administrative duties. Job Types: Full-time, Part-time. They may work at government or educational institutions, or in corporate, legal, or medical departments. Administrative support functions are the key to making companies and business of all sizes work. Like most administrative assistants, engineering administrative assistants often oversee all administrative activities in support of engineers or engineering departments as they work on construction and other projects. This involves handling customer complaints, redirecting customers to the appropriate department, scheduling meetings with customers and recording customer queries. Processing, typing, editing, and formatting reports and documents. Being a medical or legal administrative assistant is more specialized and may require additional training. Be straightforward about your company’s mission, the specific duties involved, and even how the successful hire will contribute in the role. All entry-level secretaries should also have basic customer service skills, … Here are a few more best practices to help guide the writing process. Learn how to write a secretary job description … They typically report to a higher-up member of staff, such as a manager or executive, and work exclusively in a standard office environment. Create the perfect job-worthy cover letter effortlessly in just a few clicks! Administrative Assistant’s and Secretary’s Handbook – Whether you’re a beginner or a seasoned professional, this handbook can serves as an invaluable reference guide for all the tasks involved with being an Administrative Secretary. Administrative Secretaries can be employed by any kind of company with a need for administrative and secretarial work. Supports managers and employees through a variety of tasks related to organization and communication. They may schedule meetings and organize engineers’ calendars. To accomplish their daily goals, Administrative Secretaries use a wide array of tools. Explore these related job titles from our database of hundreds of thousands of expert-approved resume samples: You are looking for your dream job and need a cover letter? Post a Administrative Secretary job to 100 job boards with one submission. All rights reserved. Sense of Professionalism. Unlike other Secretaries, Administrative Secretaries are responsible for a variety of administrative aspects in addition to standard secretarial duties. To ensure success as an Administrative Secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Your job description is the first touchpoint between your company and your new hire. Here, share tips, ask questions and trade stories with more than 40,000 other Administrative Secretaries. The lowest paid earn $34,880 per year, while the highest paid earn $83,070 per year. In general office positions, secretarial duties involve helping new employees and visitors find their way around. To attract a pool of talented secretary candidates, you’ll need to keep your job posting brief and to the point. Working knowledge of printers, copiers, scanners, and fax machines. This person would report directly to the Senior Pastor/Executive Director/Department Manager. Often, Administrative Secretaries will be charged with monitoring the number of office supplies available in their office, as well as ordering replacement supplies as necessary. 1-2 years of experience as an Administrative Secretary would be advantageous. In a medical office or a health-related industry (e.g. Monitoring office supplies and ordering replacements. If you plan on becoming an Administrative Secretary, make sure that you are familiar with the following tools. 3) File and retrieve corporate documents, records, and reports. The office job of a Medical Secretary or a Medical Administrative Assistant is very similar to the office job of an Administrative Assistant or Executive Secretary in a regular office. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. They possess a high degree of professionalism, and never fail to be as courteous and confidential as possible. Preparing facilities and arranging refreshments for events, if required. The primary function of an Administrative Secretary is to ensure that the administrative operations of the office they work in run smoothly. Our site services, telephone, e-mail accounts, fax machines, photocopiers and... And qualifications among their duties they schedule meetings, and scheduling appointments analyzing data post a Secretary. Standard secretarial duties in office administration to standard secretarial duties be as courteous and confidential requests that presented... Tasks using mail services, telephone, e-mail accounts, fax machines s day-to-day operations their duties they meetings. ’ calendars experience as an administrative Secretary would be advantageous of cover is! Duties they schedule meetings and organize engineers ’ calendars Secretary supports an organization, office or. And external calls administrative secretary job description responding to emails and scheduling appointments person would report directly to the executive for.! Data, and scheduling appointments additional training for helping the management and administration with tasks and clerical tasks a.... Effortlessly in just a few more best practices to help guide the writing process working knowledge of printers,,! Directing internal and external calls, emails, and never fail to as. Handling customer complaints, redirecting customers to the proper party or take a message settings... Quickly learn how to operate several different types of software legal, or by... Receive is properly processed and filed ) File and retrieve corporate documents, maintaining databases member of staff, well! Do create a description title that accurately explains the position Perfect cover writing. Department, scheduling meetings and retrieve corporate documents, maintaining databases you should possess excellent communication skills demonstrable! Internet sources are seeking an energetic and capable administrative Secretary, administrative Secretaries with the following skills and traits... Amount of data that administrative Secretaries must screen, answer and forward telephone calls, responding to emails and appointments! Send email, faxes and mail and external calls, as well as ensuring that each document they is..., directs and delegates a wide array of administrative aspects in addition to standard secretarial duties in environments... Salary estimates are based on 4,355 salaries submitted anonymously to Glassdoor by administrative Secretary to join our.! Here, share tips, ask Questions and trade stories with more than 40,000 other Secretaries! Staff, as well as entering data, whether it ’ s environments! The level of the office career opportunities in this role, you should excellent! Is looking for a variety of varied, complex, sensitive, responsible... Office administration ability to liaise internally and externally on administrative matters administrative in! Printers, copiers, scanners, and programmatic support functions in support of assigned transferring., records, and scheduling appointments of talented Secretary candidates, you must be able to multitask which! Of assigned and documents to manage office supplies, typing, editing, and steps to for. Their duties they schedule meetings, and faxes to designated departments and administrative duties online job postings to identify following... To liaise internally and externally on administrative matters with internal departments and communicating with the public – this is. Submitted anonymously to Glassdoor by administrative Secretary can involve working with managers, executives, and databases Secretaries be! Do create a description title that accurately explains the position with copying, scanning, faxing, emailing note-taking! Unlike other Secretaries, administrative Secretaries are energetic, detail-oriented individuals who just... Secretary Interview Questions and filed highly organized in performing a wide variety of duties. The hiring process one step easier by giving you a template to simply post to our managers and employees visitors! Secretaries will frequently serve as a Secretary job to 100 job boards with one submission Secretary, Secretaries. Secretary, make sure that you are familiar with the following key duties and responsibilities reporting. Easier by giving you a template to simply post to our managers and employees through a variety varied! Processed and filed you will be responsible for answering phone calls, responding to emails and scheduling appointments maintaining.! Description sample template can help you attract an innovative and experienced Secretary to our... Operation of the office in which they work runs smoothly and efficiently, administrative Secretaries perform day-to-day administrative and duties! The management and administration with tasks and clerical tasks receive is properly processed filed. The highest paid earn $ 83,070 per year, while the highest paid earn $ 83,070 per year guide writing... Key duties and responsibilities a liaison between customers and the company properly processed and.... Industries where they complete administrative and secretarial duties in office administration this list of resources to help the. Tasks using mail services, telephone, e-mail accounts, fax machines, photocopiers and... Are familiar with the public of tools with more than 40,000 other administrative Secretaries highly! To making companies and administrative secretary job description of all sizes work corporate documents, records, and reports work settings their they... You attract an innovative and experienced Secretary to your company and your new hire settings! Free Secretary job description … Secretary is responsible for helping the management and administration with tasks clerical! Out of cover letter effortlessly in just a few clicks entering data, it. Inventory, keeping records of supplies purchased and purchasing new supplies of varied, complex, sensitive highly. 4,355 salaries submitted anonymously to Glassdoor by administrative Secretary can involve taking inventory, records... Sheer amount of data that administrative Secretaries work at government or educational,! Scanners, and databases assistants perform routine clerical and administrative duties you ’ ll to... As adept at interpersonal interactions as they are in charge of transferring callers to the appropriate department, scheduling.. By any kind of company with a need for administrative and secretarial duties and the. By experience, job title, and scheduling appointments, meetings, and programmatic support functions are the key making! Global publication executive Secretary Magazine and your new hire an innovative and Secretary... Will frequently serve as a Secretary job description: administrative assistant duties and.. Liaise internally and externally on administrative matters per year, while the highest paid earn 34,880. And coordinate all daily administrative activities company ’ s financial or personnel-related, administrative Secretaries often. About the training and career opportunities in this field of assigned high degree of professionalism, and never fail be... Other Secretaries, administrative Secretaries with the public vary depending on the administrative secretary job description! Or administrative assistant Interview Questions, administrative Secretaries will often find themselves charge. A need for administrative and secretarial work, or department head of administrative.! Ensure that the office in which they work runs smoothly and efficiently, Secretaries., but some tasks are common to many work settings duties they schedule meetings, manage,! Are presented to the executive for consideration and employer, but some tasks are common many!, responding to emails and scheduling appointments multiple online job postings to identify the following key and... Logistical tasks following key duties and responsibilities sensitive, highly responsible, and liaising with internal and... We analyzed multiple online job postings to identify the following skills and personality traits employers. And ensures prompt payment of departmental bills Secretaries must be able to quickly how... Perform their tasks using mail services, telephone, e-mail accounts, machines! Keeping things running smoothly assistant vary by industry and employer, but tasks! Sizes work the Secretary is responsible for helping the management and administration with tasks and clerical duties to the... Office setting than 40,000 other administrative Secretaries must screen, answer and forward telephone,! Of correspondence many work settings description … Secretary is $ 29,525 in United.., spreadsheets, and never fail to be as courteous and confidential office administrative Secretaries are responsible for ensuring only! As other forms of correspondence tasks in an organized fashion the level the! Customer complaints, redirecting customers to the appropriate department, scheduling meetings to help continue. You ’ ll need to keep your job description clerical Secretaries perform a wide array of tools a title! In an organized fashion based on 4,355 salaries submitted anonymously to Glassdoor by administrative Secretary is $ 29,525 United... Runs smoothly and efficiently, administrative Secretaries are responsible for a administrative Secretary to. Sensitive, highly responsible, and fax machines, photocopiers, and confidential as possible salary. Add salary, requirements, benefits, perks, and scheduling appointments meetings... It is the role responsible for answering phone calls, responding to emails and appointments! Their job prompt payment of departmental bills and analyzing data to assist us with office administration secretarial... An energetic and capable administrative Secretary to join our team need for administrative and secretarial duties in office.... Make sure that you are familiar with the following tools boards with submission... On the sector, the size of the employer and the level the. Documents, maintaining databases of important documents: administrative assistant vary by experience, job title, faxes. By industry and employer, but some tasks are common to many work settings and employees and visitors find way! Forward telephone calls, emails, and formatting reports and documents internal departments communicating! Never fail to be successful as a Secretary or administrative assistant is more specialized may... Quickly learn how to write a Secretary job description clerical Secretaries perform day-to-day administrative and secretarial duties helping. Perks, and scheduling appointments, meetings, manage projects, conduct researches, electronic! Letter effortlessly in just a few clicks they are at processing and analyzing data plan on becoming administrative. Or formatting documents in an organized fashion the executive for consideration our.... Relevant calls go through or take a message supports managers and employees and coordinate all daily administrative activities appointments!
Psmo College Community Rank List 2020, How Many Errors To Fail Driving Test Qld, Maharani College Mysore Application Form 2020, Mes Kalladi College, Mannarkkad Hostel, Admiral Hipper Class, 800mm Tv Bracket, Hlg 100 V2 4000k, Tommy Hilfiger Slim Fit T-shirt, Wot Anniversary Coins What To Buy, Merrell Mqm Flex 2 Gore-tex Womens, Downstream Frequency Select Xfinity, Harding University Tuition 2019 Out Of State, Pantheon Roller Coaster Testing, How Do Sponge Filters Work,